Rental Property Maintenance: A Planned, Preventative Approach

Know your repair responsibilities

In England, landlords are generally responsible for the structure and exterior, and for installations for water, gas, electricity, sanitation and heating. Your tenancy agreement and current legislation set out the detail — make sure both you and your tenants understand who does what.

A seasonal checklist

• Autumn: clear gutters and downpipes, service the boiler, check heating and insulation
• Winter: watch for condensation and damp; advise tenants on ventilation
• Spring: inspect roof, chimneys, pointing and external joinery
• Summer: redecorate between tenancies, check external areas and drainage

Damp and mould

Take reports of damp and mould seriously and investigate the cause — leaks, failed ventilation, cold bridging or condensation. Expectations on landlords' response times are increasing, so respond promptly and keep records of what you found and did.

Budget a reserve

Set aside money each month for both routine repairs and major replacements. The right amount depends on the age and condition of the property; older buildings typically need more.

Inspections and records

Carry out periodic inspections with proper notice, photograph condition, and log every repair request and response. Good records support deposit decisions and demonstrate that you meet your obligations.